Do you feel like there just aren’t enough hours in your workday?

That before you finish one task, it is already time?

Do you wish there were other ways to finish more work in less time?

With overflowing inboxes, repetitive admin tasks, and back-to-back meetings, how can you possibly stay productive without burning out?

It’s kind of frustrating, right?

But there is another way. 

With the right AI (Artificial Intelligence) tools, you can get more things done in less time. 

How can you do it?

Here’s what you need to know on how AI can help you be productive with your work.

How to Use AI Tools to Boost Workplace Productivity

Every day we are all under pressure to do more in less time. But thankfully, we have AI to help us streamline tasks, improve accuracy, and give teams more time to focus on what truly matters. 

1. Automating repetitive tasks

There is nothing more frustrating than doing tasks over and over again. It feels like a waste of time and effort. But with AI, there are available smart tools that can streamline some of our work tasks such as chatbots, data entry software, and workflow automation apps, among others. These smart tools can handle repetitive admin tasks that eat up valuable hours. 

If you need to filter email and set up an auto response you can use tools like Gmail AI. 

When it comes to scheduling events and meeting you can use Calendly 

When you need help with data entry automation you can use UiPath or Zapier

These are just some tools that can help you be more productive and save you more time to focus on what really matters. 

2. Enhancing Communication and Collaboration

Another good thing about integrating AI into your workflow is that it can help you improve communication. Don’t know how to respond or deal with customers or clients? You can use ChatGPT to give you an email response that would professionally deal with customer inquiry. You don’t have to spend hours drafting a long email for your clients or customers. 

Forgot what was discussed in the meeting? You can use AI-powered transcription tools to capture meeting notes in real-time. There are also other smart tools to help you summarize discussions and key decisions during the meeting. 

Using AI tools can help you have clearer communication and cut down confusion or missed critical action points. 

3. Making Smarter Business Decisions

Sometimes, we have a lot of things to do that it is hard to have a clear mind to make business decisions. But with AI tools, it can help you analyze large volumes of data and provide insights faster than any human can do. And these insights can help you make better decisions especially when it comes to customer behavior, sales performance, or project progress. 

It saves you time thinking as well as gives you confidence in making an informed decision. 

4. Boosting Customer Support 

Don’t have time to respond to client or customer inquiries? Don’t have enough funds to hire a dedicated expert to respond to them 24/7? You don’t have to hire someone or allot more time for this since there are AI tools that can help you respond instantly to customers. These AI tools can provide consistent information and can escalate complex issues to human agents so they can respond accordingly. Plus it filters conversation according to urgency and priority. 

If you are wondering what tools you can use, try Zendesk AI and Freshchat. 

5. Supporting employee training and development

Did you know that AI is now being used to personalize employee learning paths and development? This is a big help to all managers and Human Resources (HR) in helping employees. Instead of giving one-size-fits-all training, AI can help in recommending courses based on job role or performance. For this, you can try using Docebo or Coursera AI. There is also virtual coaching using platforms like Rehearsal or CoachHub.

6. Improving Recruitment and HR Processes

If you are a recruiter, you must be filtering hundreds or even thousands of applicants in a day. This can drain you. But with AI tools, you can filter resumes to see the best candidate for the role. You can use HireValue or Workable AI to do this. You can also use Chatbots to answer applicant inquiries. Plus, there is also predictive hiring analytics to help you assess long-term job fit and reduce turnover. 

With the right AI tools, you can have better hires, faster placements, and reduced HR workloads. 

7. Enhancing Content Creation and Marketing

Creating content can be a challenge especially if you need to do it on a daily basis. Creating email campaigns, blogs, social media posts can easily burn out even the most creative and passionate marketer in the world. But with AI tools like ChatGPT, Jasper, and Copy.ai you can easily generate content drafts quickly, suggest edits or headlines, and even repurpose content across platforms. 

It also helps give a new perspective or angle on some ideas you sometimes get stuck to. 

With all these benefits, we can truly say that AI is a game changer. And we need to stop thinking that it will replace the workforce. AI is here to empower and make us more productive and efficient. It helps in reshaping productivity across all industries.